TERMS & CONDITIONS - PRIVACY POLICY

 

Introduction

RGF HR Agent Vietnam Co., Ltd ("RGF Vietnam") is the Vietnam subsidiary of Recruit Holdings Co., Ltd., Japan's largest HR services and recruiting company and the parent of the 'Recruit Holdings' group. Additional information on Recruit Holdings can be obtained at http://www.recruit-rgf.com/company.


RGF Vietnam and its business divisions ("RGF Executive Search", and "RGF HR Agent") are committed to protecting your privacy and the confidentiality of any personal data provided by you, in accordance with our obligations under applicable data protection laws and best practices.

This privacy policy governs the collection, use and/or disclosure of your personal data by RGF Vietnam, through its websites https://www.rgf-executive.com.vn/, via e-mail, or in person.

By disclosing any personal data to RGF Vietnam, you are consenting (without limitation or qualification) to the use and disclosure of such data in accordance with this privacy policy. Therefore please read it carefully. If you do not consent to any of the terms and conditions of this privacy policy, please do not disclose any personal data to us in any form.

 

 What is personal data?

'Personal data' means data, whether true or not, about an individual who can be identified from that data, or other data which we have, or are likely to have access to. Personal data that we may collect includes:

and other such information that may be obtainable from your resume, or online application.

 

How do we collect it?

Personal data may be collected by us through our websites https://www.rgf-executive.com.vn/ (when you upload and submit your resume, or fill in an online application for a particular position advertised on our websites, by e-mail correspondence, by postal mail or fax, or in person (by providing such personal data to our recruitment consultants in written form or verbally). We may also obtain personal data relating to you from publicly available sources such as third party websites, blogs, forums, social media sites and professional networking sites.

We may also collect information regarding how you use our websites, the areas of our websites you frequent, what services you access, and information about your computer hardware and software (such as your IP address, browser and operating system type, domain names, access times and referring site addresses). This data may be collected individually or in the aggregate (i.e. with other users in statistical form) and is necessary for analyzing the use of resources, troubleshooting problems, preventing fraud, and generally improving our services and your user experience.

 

Use of your personal data

Personal data collected by us will be primarily used for providing you with recruitment services. This means that such personal data may be reviewed and analysed by us for suitability for any particular roles you have applied (or wish to apply) for, or (where you have elected to receive job alerts, or have otherwise requested us to do so), provide you with job matching services by evaluating your suitability for and informing you (using your contact information) of, other roles that we may become aware of from time to time, or for verification of information.

In addition, we may also use your personal data:

We may also use Cookies through our websites to maximise your user experience. Cookies are small text files placed on your computer's memory temporarily or placed on your hard drive by a web page server. Using cookies, our websites can provide you with a faster service and a more personal experience. You can at any time set your web-browser to reject cookies, although this may hinder performance and negatively impact the user-friendliness of our websites.

Some RGF sites require you to provide personal information, such as when you create a profile and log in credentials. Some functionality may allow you to use third party authentication tools that allows you to share feeds or post content to social media and professional networking sites. Any information that is captured through the use of such functionality is governed by the relevant third party privacy policy and terms, not via this privacy policy.

  

How do we disclose your data?

To the extent possible we aim to minimise disclosure of your personal data to third parties.

However in order to provide our services to you, and/or to effectively carry out our business, and/or to meet our legal obligations, we need to make certain disclosures from time to time. The ways in which we ordinarily disclose your personal data would be:

Some of the members of the Recruit Holdings group and affiliates, as well, as, other third parties, may not be based in countries where the data protection laws are of a standard comparable to those applicable to RGF Vietnam. RGF Vietnam will ensure that any such transfers are minimised as far as possible, and only where it is reasonably necessary for providing our services to you (in accordance with our business policies or practices), or otherwise with your consent.

  

How is your personal data secured?

Any personal data held by or on our behalf is stored on secure servers and with modern security measures in place to protect against the loss, unauthorised access or alteration, or misuse of such information. Where such personal data is held by unrelated third parties on our behalf, we have also imposed contractual obligations on such parties to ensure the confidentiality and security of such information.

However while we will take all reasonable measures (as required by applicable law) to protect the integrity of such information, we cannot guarantee that loss, unauthorised access or alterations or misuse will not occur.

Our websites may also contain links to other websites (whether of other members or affiliates of the Recruit Holdings group, or third parties). RGF Vietnam bears no responsibility for the privacy commitments of these websites, or any disclosures of personal data or other information submitted by you through those websites, or otherwise collected from you by those website operators. It is your duty to ensure that you are satisfied with the extent of your rights and obligations in relation to your personal data when dealing with such websites or their operators. We encourage you to review the privacy policies and any other terms and conditions of those sites.

It is in turn your duty to keep (and take reasonable steps to keep) any usernames and/or passwords issued by or relating to our websites confidential and secure, and to inform us promptly of any possible security breaches (including unauthorised access to your personal data through our websites).

  

Accuracy, validity and retention of data

We will periodically review the personal data held by us to ensure that is accurate and up to date. We will also retain your personal data only for so long as it is necessary to provide our services to you (subject only to our internal policies on data retention, or applicable laws and regulations).


It is your duty to let us know of any changes to personal data provided by you, including contact details. You can do this by contacting your designated RGF Vietnam recruitment consultant directly, or by contacting us via the following:

By post:     R.903, Central Plaza, 17 Le Duan, D1, HCMC

By e-mail:   support@rgf-executive.com.vn

 

Rights of access

You may, by written request, seek reasonable access to your personal data held by us, as well as the ways in which we have used such personal data within a year of the date of the request. We will endeavour to disclose such personal data in accordance with our legal obligations, and where we refuse access we will, where possible, provide you with reasons for doing so.

Any request for access must include sufficient details to identify you and the nature of your request, and be addressed to our Data Protection Officer using the following contact details:

By post:     R.903, Central Plaza, 17 Le Duan, D1, HCMC

By e-mail:   support@rgf-executive.com.vn

Upon receipt of your request, we may request for additional information from you (including proof of identity) in order to process your request. Please note that it may also take some time to process the application, although we aim to process all requests as soon as possible. We may also charge a reasonable fee to cover our administration costs when dealing with any requests for access, which we will inform you of in advance.

  

Complaints and queries

If you believe your rights under this privacy policy, or otherwise under law, have been breached, as a first recourse you must contact our Data Protection Officer in writing (using the contact details provided above), setting out sufficient details of your grievance, the affected personal data and contact details.

Upon receipt of your complaint, we will carry out an internal investigation and may contact you during this period for further information. Subject to your timely cooperation, we generally endeavour to provide a formal response setting out the results of our investigation and whether we agree that your rights have been breached, within [30] days of receiving your complaint.

If you are not satisfied with our response, you have the right to contact the Personal Data Protection Commission, or exercise any of your other rights in law.

  

Effective date, revisions and governing law

This policy is effective from 01 Nov 2015

We may update this privacy policy from time to time, in accordance with our internal policies, technological developments, industry practices, applicable laws and regulations. If we make any changes to our privacy policy, we will post the revised version here, so do review it frequently. If significant changes are made, we may also notify you by other means, such as, but not limited to an email or a notification on our website

This policy is governed by Vietnam law.