Location: Vietnam - Ho Chi Minh City
Posted: 26/02/2020
Salary: Attractive package
Job Function: Financial Planning & Analysis
Sub-Industry: Insurance
Reference: JO-200225-212426
Job Description
  • As the Associate Director of the Planning & Expense Management function, the focus will be on leading the expense management oversight and discipline of company’s yearly expense budget. 
  • The Associate Director, Planning & Expense Management will be involved in the monthly/quarterly financial cycle, lead the expense planning/forecast process, coordinate the yearly budget and manage any expense related projects.  
  • The role is expected to provide insight and information to senior management and will be looked upon as a key liaison with the Regional Office (RO). 
  • The Associate Director, Planning & Expense Management will report to the Director, Finance.
  • All expense management functions for the company including meetings with senior management and various department heads to review and discuss variance analysis;
  • Responsible for the monthly expense process, which includes maintaining the integrity of monthly expenses, coordinating monthly schedules, and ensuring deadlines are adhered to;
  • Performs budget verification prior to payment and reviews project proposals against budget;
  • Investigate and effectively communicate expense variances.  This will entail communicating/liaising with budget managers/senior management/other departments;
  • Update on project spending progress and promptly advises related budget manager on project issues and expense overrun;
  • Review expense accounts and propose necessary adjustments prior to closing the books;
  • Actively seek out expense saving opportunities and present action plan to senior management;
  • Build relationships with other departments within the company as well as those outside the BU (RO);
  • Manage and lead the current Expense Management team as well as support other Finance and Actuarial areas where applicable;
  • Ensure all deliverables and deadlines are met, and to effectively communicate any delays to all required parties.
Expense Model:
  • Develop/enhance expense model to support expense allocation by segment and fund splitting; 
  • Enhance expense model in order to support more accurate monthly/quarterly expense forecasting;
  • Support IFRS 17 expense allocation requirements;
  • Provide expense acquisition and maintenance data for reporting;
  • Interact with key stakeholders will be critical to ensure that model results and changes are understood;
  • Ensure that changes to the model assumptions are managed through interaction with key stakeholders.  Formal sign-offs will also be a key component of this role;
  • Implement and oversee a rigorous documentation and approval process over the expense model and its results.  This will ensure the model/results integrity as well as provide the necessary approval.
Financial Planning and Budgeting:
  • Assist with company Planning (Strategic and Final) by providing expense components and inputs;
  • Review company projects and initiatives to ensure that expenses, capitalization and amortization have been properly captured and reflected;
  • Proactively interact with all required area (Finance, Actuarial, IT, RO) where required;
  • Lead the expense forecasting and budgeting processes;
  • Provide support to budget managers with the different tools required to complete budgets;
  • Prepare and present budget-training material for budget managers to improve expense control awareness.
  • Key contact for all expense-related issues identified by company management and must have the ability to deal effectively with all levels of management;
  • Must demonstrate solid management and problem-solving skills, delegate effectively and proactively work with staff members to resolve issues and handle numerous operational tasks and projects concurrently, with minimal supervision.
  • Monitor initiatives and develop new KPIs to assess progress;
  • Develop and monitor productivity measures;
  • Assist with FTE monitoring;
  • Timely delivery and submission of all requirements;
  • Present information to senior management.
  • Total number of direct reports:  2
  • Total number of staff managed (direct and indirect):  2
Additional Job Information
  • Strong financial projection skills and ability to deal with change due to complex environment;
  • Strong financial knowledge of all expense reporting flows and drivers;
  • Excellent PC skills (Excel, PowerPoint) and modelling capabilities.
  • Strong achievement, motivation and prioritization (problem solving / decision making) due to short time frames for deliverables;
  • Ability to identify inefficiencies and develop recommendations for process improvements;
  • Flexibility/adaptability/creativity to meet deadlines and manage priorities.
  • CPA/ACCA designation preferred and a minimum of 5 years’ experience in a similar or other Finance function;
  • University degree in Finance/Accounting required;
  • Knowledge of Insurance Industry and Products;
  • Management/leadership background.
  • Excellent communication skills - ability to effectively communicate complex ideas to, and collaborate effectively with, a wide-range of audiences;
  • Strong interpersonal skills;
  • Excellent command of the English language, both written and spoken.